Consideration
Participant Support
Plain status language, structured correspondence and a process that can be used by everyone.
Status language
You should never have to guess where a record stands.
A saved draft is not a submission. It is not received, not reviewed, not counted and carries no standing of any kind until it is submitted through the process the Rules establish.
- Draft
Saved but not sent. Nothing has been submitted and nothing is being reviewed.
- Submitted
Sent to the Awards. Confirmation of receipt follows separately.
- Received
Recorded by the Awards. Being recorded is not a decision and is not recognition.
- Under review
With eligibility review. No outcome has been reached.
- Action required
Something specific is needed from you, described in the request itself.
- Eligible
Confirmed as meeting the published eligibility provisions. Eligibility is not a nomination.
- Not eligible
Not eligible under the published provisions, with the reason given.
- Withdrawn
Withdrawn by you or your authorised representative, where withdrawal is permitted.
- Referred
Passed to another function for a decision the reviewer cannot take.
- Closed
Concluded for this Awards year, with the record retained.
Reviewer notes, internal assessments and deliberation are never shown to a participant. A participant sees the status, the request and, where a decision is made, the reason given in the decision itself.
Correspondence, accessibility and time.
Structured requests
Participant contact is structured case correspondence tied to a specific record and a specific request, not an open messaging channel. Each message states what is needed and, where a response is required, exactly what may be supplied in reply.
Accessibility
Any future process must be operable by keyboard alone, usable with a screen reader, built from properly labelled fields with clear instructions, and must present errors as a summary that moves focus to the field concerned. Progress is saved so that a session can be resumed, uploads are announced and reversible, and a route exists to request a reasonable adjustment.
Reasonable adjustments
A named route for reasonable adjustment requests will be published with the process. No contact channel has been established yet, and none is stated here.
Deadlines
When a deadline exists it will be published as a date, a time and a named timezone together. No deadline has been set, and no date on this website should be read as one.
Least privilege
Who could see a record, and what they could do.
A reviewer sees only the records assigned to them and only the evidence those records require. Website content administration confers no access to participant records, and platform administration confers no authority over an eligibility decision.
These are functions, not people. No reviewer has been appointed, no record exists to review, and holding one function never carries the entitlements of another.
- Eligibility reviewer
- View assigned records
- View assigned evidence
- Request information
- Record an eligibility decision
- Refer a record
- Record a conflict
- Review coordination
- Assign review
- Refer a record
- Record a conflict
- Governance authority
- Refer a record
- Record a conflict
- Accessibility support
- Request information
- System administration
- Administer the platform
Conflicts and recusal
A reviewer who has, or may be perceived to have, an interest in a record declares it and withdraws from that record. Declaration, recusal and reassignment are recorded under the governance framework rather than settled informally.
Audit trail
Submission, withdrawal, upload, deletion, download, assignment, request, decision, status change, referral and declared conflict are each recorded internally with actor function and time. Audit records are administrative and are never published.